Managing Complex Regulatory Training Requirements
The nature and variety of Emerald’s services means they’re subject to the strict training requirements and regulatory oversight of a large number of disparate agencies and organizations including the Coast Guard, OSHA, DOT, PHMSA, and more.
With over three hundred employees in four states, across three different industries, Emerald needed a training solution that would allow them to create and track complex training profiles that would meet a number of unique compliance requirements.
“Convergence allowed us to set up different training plans for each division, each company, each industry we’re working on, and to track it in real time,” explains Kevin Schaps, Safety & Compliance Director at Emerald Services. “The training data is always up-to-date and it’s far more accurate than if we were trying to keep track of this in an Excel spreadsheet.”
Emerald also has been able to easily distribute training administration duties, with Schaps handling safety training, and the Environmental and Human Resources departments each managing their own training assignments within the Convergence system.
On-Demand Compliance Reporting
Reporting capabilities were also important to Emerald. Safety or environmental incidents and surprise inspections by regulators require Schaps and his colleagues to be able to quickly provide training records to demonstrate compliance. With the Convergence LMS they’re able to generate training records for an individual, a site, or even for the entire organization with the click of a button.
Additionally, many of Emerald’s customers require site-specific hazard training be completed before Emerald’s employees can begin working at their site. Schaps says Emerald’s customers are frequently impressed by the training data they receive.
“I usually send over the Qualification Requirement Report, which shows not just the requirement, but also each individual training activity for that requirement” says Schaps. “So, you’re not just seeing that ‘Employee A’ was trained in confined space entry, you’re seeing that he did confined space entry attendant training, supervising training, entrance training…all the activities within our confined space entry requirement. I get really good feedback from customers about that, because they can see more detail about what our guys are actually trained to do.”
Saving Time, Saving Money
It’s no secret – training costs money. And in industries that require frequent training, either for compliance or for skill-development, it can cost a lot of money. Emerald looked to Convergence for a way to reduce the cost of their existing training program.
“We paid a lot of overhead costs and overtime costs,” says Schaps. “Non-billable hours because of training, doing Saturday meetings, overtime we paid to get groups together to do training in the past… Convergence has saved us money by allowing us to work training into our employees’ jobs.”
Emerald now adds training tasks to their employee’s list of daily tasks. For instance, a driver will be scheduled for four stops in the morning, followed by an afternoon session at one of Emerald’s training centers. After they’ve completed their morning route, the individual can log into the computer, take their training, and be done. All in the course of a normal day, and without the need to organize a large training session during overtime hours.