OSHA Recordkeeping and Reporting Forms

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Did you know that OSHA has specific requirements for establishments to keep records of workplace injuries and illnesses and to report those on OSHA’s new online incident reporting website?

If not, now’s a good time to lift the veil and find out more about all this.

So in this post, we’ll take a look at:

  • What’s recordable and what’s not
  • OSHA’s recordkeeping and reporting forms for injuries and illnesses (forms 301, 300, and 300A)
  • OSHA’s new online reporting requirements

Hopefully this will make everything a little easier to understand for you. Change can be hard, right? But with a little information, we can all get through it.

Also, please check out our comprehensive FREE GUIDE TO OSHA REPORTING & RECORDKEEPING.

What Is an OSHA Recordable Injury or Illness?

This whole issue starts with knowing what a recordable work-related injury or illness is. Read all about recordable injuries and illnesses here. 

What is OSHA Form 301?

OSHA’s Form 301 is a form you should fill out every time there’s an injury or illness at your workplace.

That means if you’ve had injuries or illnesses at the workplace, and you are not exempt from recordkeeping requirements, you should have done this by now.

What is OSHA Form 300?

Form 300 is a log of all injuries or illnesses that have occurred during a specific year. You update Form 300 every time there’s a new injury or illness during a given year (unlike how you have to create a new Form 301 every time there’s a new injury or illness). And so it follows that you create a new Form 300 every year.

You can read more about Form 300 here.

What is OSHA Form 300A?

Form 300A is a summary of injury and illness data for a given year. You complete Form 300A early in a given year (2018, for example) and it includes data about injuries and illnesses in the previous year (2017, for example).

You must complete and post Form 300A at your worksite by February 1 and you must keep it posted until April 30 of that same year.

Here’s an article about Form 300A.

OSHA’s New Online Reporting Requirement

As of 2017, OSHA has implemented new online reporting requirements for work-related injuries and illnesses.

We’ve got information about the 2017 and 2018 online reporting requirements and deadlines for you here.

Help for Your OSHA Recordkeeping and Reporting Needs

In addition to these articles, we’ve got two great tools to help you with all this recordkeeping and reporting and online submission:

Convergence Incident Management System (IMS) for OSHA Recordkeeping and Reporting

Our Convergence Incident Management Software can help you complete OSHA Forms 300, 300A, and 301, handle your online electronic submission, and do much more (like help you perform incident investigations at work).

Watch the video below for a quick explanation and overview.

The Convergence Training Online OSHA Recordkeeping Training Course

Our online OSHA Recordkeeping training course can help you get more information on the recordkeeping and reporting requirements we have listed above.

Conclusion: OSHA Recordkeeping and Reporting Forms and Deadlines

Hope that helped you out! Let us know if we can help you in any other way.

Be sure to read the other related articles on the following topics:


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Free OSHA Injury & Illness Reporting & Recordkeeping Guide Download

Download this free guide to learn what you need to know about OSHA requirements for injury & illness reporting and recordkeeping.

Download Free Guide

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Jeffrey Dalto

Jeffrey Dalto

Jeffrey Dalto is an Instructional Designer and the Senior Learning & Development Specialist at Convergence Training. He's worked in training/learning & development for 25 years, in safety and safety training for more than 10, is an OSHA Authorized Outreach Trainer for General Industry OSHA 10 and 30, has completed a General Industry Safety and Health Specialist Certificate from the University of Washington/Pacific Northwest OSHA Education Center and an Instructional Design certification from the Association of Talent Development (ATD), and is a member of the committee creating the upcoming ANSI/ASSP Z490.2 national standard on online environmental, health, and safety training. Jeff frequently writes for magazines related to safety, safety training, and training and frequently speaks at conferences on the same issues, including the Washington Governor's Safety and Health Conference, the Oregon Governor's Occupational Safety and Health Conference, the Wisconsin Safety Conference, the MSHA Training Resources Applied to Mining (TRAM) Conference, and others.

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