LMS Basics: What is a SaaS LMS?

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In this issue of our ongoing LMS Basics series, we’re going to take a little dip into the alphabet soup of the learning technology world by exploring what a SaaS LMS is. That’s a software as a service learning management system for those of you who still use words to communicate and think.

If you’d like to know what a SaaS LMS is or what some of the advantages are, read on.

Also, don’t forget to download our free LMS buyer’s guide either here or from the button at the bottom of this article.

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What Types of Training Can You Import Into an LMS?

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If you’re looking to get a learning management system (LMS) to assist with workforce training at your organization, one question you might have is what kinds of training materials can you import into the LMS.

It’s probably obvious that you can import elearning courses, although even that answer isn’t quite that simple, as elearning courses come in different standards (or formats)–more on that below.

But you’ll also probably want to import things like video files, audio files, internet links, SharePoint links, PowerPoint presentations, PDFs, and more.

We’ll give you a quick rundown of the types of training materials you should be able to import into an LMS in this article, and we’ll give you a few additional tips about the importing process to boot. Plus, don’t forget to download the free LMS buyer’s guide at the bottom of this article.

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Free PSM Checklist for Process Safety Management Compliance

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Here’s a free Process Safety Management (PSM) compliance checklist you can download–nice!

The PSM checklist is based on a PSM Compliance Checklist available on OSHA’s website. We took the information in their checklist and made some minor changes to make it more user friendly.

It’s in the always-handy .PDF format, just scroll to the bottom of this article and click the  button.

Hope you like the checklist. We’ve got more free downloadable checklists on other topics here.

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Features to Look for in a Compliance-Based LMS

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Organizations get a learning management system, or LMS, for a number of different reasons. Often, for some combination of reasons.

One very common reason that organizations get a learning management system is to stay on top of and document compliance training requirements.

In this article, we’ll give you a few key features to look for if you need an LMS to comply with mandatory training requirements.

And be sure to download the free LMS Buyer’s Guide from the bottom of this article, which has even more helpful information for you. And if you’re interested in compliance for safety training, check out our free Online Safety Training Buyer’s Guide Checklist and/or our Guide to MSHA Training Compliance Requirements.

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Contractor Orientation Challenges & Solutions: Free Downloadable Guide

Free Guide to Contractor Orientation Solutions & Challenges

Many organizations need to provide orientation materials to contractors, visitors, and vendors before those people can arrive on site. These orientations may cover safety but also things like HR compliance issues (sex harassment, inclusive workplace, etc.), privacy/trade secrets, and other legitimate concerns of the company as part of its enterprise risk management efforts.

In response, many companies try to create, deliver, and keep records of those orientations for contractors, visitors, and vendors. And that’s where the problems often begin.

Because your organization has expertise in making super-widgets (or cars, or airplanes, or machines, or paper, or…you get it), not contractor orientation materials and systems.

In this free downloadable guide (you can get it at the bottom of this article), we explain three common challenges organizations face related to contractor orientations and three simple solutions.

Download the free guide at the bottom of this article and also feel free to download our online contractor orientation buyer’s guide as well.

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Online Contractor Orientation Buyers Guide: Tips & Free Download

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Does your company employ contractors? Probably.

Do you also have visitors and vendors on site? Again, probably.

Do you need to create safety orientation materials for those contractors, visitors, and vendors before they come on site? Probably.

And do you need an online delivery tool to that lets those contractors, vendors, and visitors complete their orientations and lets you run reports to see who’s done and who’s not? Probably.

At the bottom of this article, we’ve included a free Online Contractor Orientation Buyer’s Guide that you can download. It’s got some solid recommendations of the kind of stuff you should be looking for if you want to get your site-specific orientation materials online and get an online tool for self-registration, assignments, online delivery, crediting, tracking, reporting, notifications, and more.

So enjoy the buyer’s guide and feel free to check out our extensive article on best practices for contractor management as well.

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How to Become a Learning Organization (An Interview with Michelle Ockers)

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We’ve written before about what a learning organization is and what are some of their traits, and we’ve even talked about how to integrate safety departments into learning organization efforts (see this Safety & Learning Organizations article or this recorded Integrating Safety into Learning Organizations ASSP webinar).

But we thought we’d shoot big and talk to an expert in the field to learn what organizations can do to become learning organizations: Michelle Ockers.

Michelle very kindly shared her time and knowledge to help us get up to speed. If you’re interested in knowing what a learning organization is, or if you’re looking for some simple steps to move along the path, this is a great place to start.

The video of the discussion is immediately below. We’ve also typed it up for you if you’d rather read–just click the MORE button to read on. 

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8 Ways a Learning Management System (LMS) Serves as a Risk Management Tool

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Risk management is an important tool in many different fields: finance, safety, and more.

Risk management is also central to your workplace learning and development efforts, even if you don’t think of workforce learning in that way. But stop and think of all the different risks you’d face if it wasn’t for your workforce learning programs. You might not be able to recruit as many good new employees without one and you might not keep the ones you do recruit as long. New employees would struggle to understand their jobs and it would be harder to teach them new job roles and skills in their career path. You might quickly run afoul of compliance challenges, and without an emphasis on learning, your company might drift into inefficiency, irrelevance, and ultimately out of existence.

One tool your learning program can use to reduce these risks is a learning management system, or LMS. We’ll discuss a few of the ways an LMS can help your organization reduce risk exposure in this article.

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State of the Training Industry: Our Customers Tell Us What’s on Their Minds

State of Training Industry Graphic

Since Vector Solutions acquired Convergence Training last year, and we partnered up with our new sister company RedVector, we’ve each been borrowing things from one another to create a better experience for our customers.

One of the things that RedVector has been doing for a while, and that we at Convergence appreciated, was taking an annual survey of their customers that they called The State of the Training Industry. We like this idea because it gives us a great chance to see what our customers are doing and how we might be able to help them. And we also like it because it gives our customers a chance to learn from one another.

So below is a quick infographic drawn from the State of the Training Industry survey that we pulled together with questions asked of customers of both Convergence Training and RedVector. Feel free to share your own thoughts in the comments section below.

For an even deeper-dive into this, you can download the State of Industrial Training 2019 white paper RedVector prepared.

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How Is an Academic LMS Different than A Corporate LMS?

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A learning management system, or LMS, is a great tool for education, training, and learning and development. If your organization is looking to streamline these, an LMS can be a great place to start.

But to get the most benefit out of your LMS, you’ll want to get the LMS that’s best suited to help at your workplace. Although there are many, many different learning management systems to choose from, and no two are exactly the same, it’s very helpful to know that in general terms, we can separate learning management systems into two different broad categories: academic LMSs and corporate LMSs.

We’ll tell you a little more about what an academic LMS and a corporate LMS are in this article to help you find the right LMS for your organization.

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An Online Software Program for Tracking Safety Training: The LMS

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Frequently, potential customers (or even just safety professionals that we meet in the field, at conferences, or on social media) know that there are online software applications for tracking the completion of safety training. In fact, we often get calls, emails, or online web form submissions asking for more information about software for “tracking safety training completion.”

So that part’s easy enough.

But sometimes, people don’t know there’s a name for the kind of web-based computer software that is used for delivering training, including but not limited to safety training, online as well as tracking employee training progress, completion, and expiration–and even more.

In the learning and development industry, the tool that safety professionals would use to track safety training is known as a learning management system, or LMS for short. If you’re a safety professional and you’re looking for an online software application to help you track safety training completion, it’s an LMS that you’re looking for.

And even if your initial focus is on tracking safety training completion, you’ll soon discover that a learning management system does a lot more than just that, and that you’ll be excited to use some of these other LMS tools to improve your overall safety training program.

If you’ve got a few minutes, read on to find out more about LMSs and how to use them for safety training.

And don’t forget to download the free online safety training buyer’s guide at the bottom, which includes a lot of information about LMSs. 

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Training Workers to Use Software Systems with Screen Recording Software Programs

training-workers-to-use-software-systems-w-screen-recording-software-programsComputer software systems are all around us, and we use them a lot.

We use them a lot in our personal lives. For example, Facebook lets us catch up with friends and family. Google lets us find information we need. We watch movies online and we listen to music online. We even go online to do our banking, pay our bills, or shop.

The same is true at work. You’re reading this on a web browser now, obviously. And I wrote it using a blogging platform called WordPress. And if you’re anything like me, today you’ll be using a lot more software, too: Microsoft Office, Excel, and Word, plus maybe PowerPoint depending on how the day goes. I’ll probably be using some image editing software and custom software for logging my time at work, too. Maybe you’ll be doing stuff like that as well.

But it’s not just you and me. It’s all of the people that I work with, and probably all the people you work with, too. And because software is so common at work, it’s important to be able to teach new workers how to use software. Plus you’ve got to train existing employees how to use new software when it’s introduced at work.

And all that software training can burn up a lot of time–yours and theirs–if you do it inefficiently.

But fortunately, there’s a group of products that have the ability to record your computer screen and make little “how-to” videos for software training.  These tools can be very helpful, they can save you a lot of time and money on software training, and they can be used to teach employees software applications more quickly and effectively. So what’s not to like about that?

In this article, we’ll tell you more about these screen recording software applications. Please note that Convergence Training makes none of these products, has no business relationship with any of their makers, and doesn’t endorse any one product. We’re just saying that as a group, they’re a handy product type that can make your life easier at work.

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